Partner Terms for Studios, Freelancers & Artists

Contents

---

Part I — Terms for All Partners

Applies to every Studio Partner, Freelancer, Creator, and Artist who lists or provides services on the Xlamaticsounds platform.

1. Scope and Partner Types

These Partner Terms ("Terms") set out the basis on which independent partners list and provide their services through the Xlamaticsounds platform, operated by Xlamaticsounds Oy, business ID 3254574-2 ("Xlamaticsounds", "the Company", "we").

By registering as a partner and accepting these Terms, you agree to be bound by them. They apply to:

• Studio Partners — independent studios that list rooms, equipment, or facilities for booking (Part II applies in addition to Part I).
• Freelancers and Creators — recording and mixing/mastering engineers, producers, visual creators, and similar professionals who offer services (Part III applies in addition to Part I).
• Artists — artists who are featured in, collaborate on, or contribute to Company content such as Xlamatic TV (Part III applies in addition to Part I).

These Terms cover standard platform listings. A closer arrangement — for example artist development, production investment, or revenue sharing — requires its own separate, individually negotiated written agreement and is not created by these Terms alone.

2. Registration, Approval, and Listings

• Partners register with accurate and complete details — including, as relevant, identity or business information, service categories, rates, equipment, location, and availability.
• Listings are reviewed and manually approved once Xlamaticsounds has verified the legitimacy and quality of the partner's work. Xlamaticsounds may decline or deactivate a listing at its discretion.
• Partners are responsible for keeping their listing, pricing, availability, and equipment information accurate and up to date.
• Each partner has their own account dashboard on the platform, where they create and manage their listings and edit their services, pricing, and availability.
• Xlamaticsounds may periodically review listings to ensure standards are maintained.

3. Commission, Fees, and Payouts

• Listing on the platform is free.
• Bookings and sales made through the platform are subject to a 10% commission, deducted from the price before payout to the partner.
• As an alternative, partners may subscribe to the Featured tier at €12 per month, which carries 0% commission on bookings made through the platform.
• For event ticket sales, the commission is 1.5% of ticket sales plus €0.30 per ticket (plus applicable VAT). Events organised by Xlamaticsounds itself are not charged a commission.
• Customer payments are collected through our payment provider, Paytrail. Xlamaticsounds is responsible for paying out each partner's share; Paytrail does not pay partners directly.
• Payouts are made twice a month — on the 1st and the 15th — covering bookings completed in the preceding period, with reporting of bookings and any deductions.
• A forfeited payment (from a no-show or late cancellation within 48 hours) is treated the same as a completed booking: the standard commission applies and the partner receives their share.
• Where a customer cancels 48 hours or more before the session, the customer is refunded less Xlamaticsounds' 10% service fee; as the session did not take place, the partner is not paid for it.
• Partners are responsible for their own taxes, including VAT where applicable, on the income they earn through the platform.

4. Partner Responsibilities

• Provide services professionally, honour bookings confirmed through the platform, and give reasonable notice to Xlamaticsounds and affected customers if a booking must be changed or cancelled.
• Keep listings honest and accurate, and comply with applicable professional, tax, health, safety, and other obligations under Finnish law.
• Communicate with customers respectfully and resolve issues in good faith.
• Non-circumvention. Not divert customers introduced through Xlamaticsounds to book or pay outside the platform in order to avoid commission, unless otherwise agreed in writing. This applies during the partnership and for 6 months after the customer is first introduced through the platform.

5. Xlamaticsounds' Responsibilities

• List the partner's services accurately as provided, and promote the platform through its own channels.
• Handle booking, payment collection, and first-line customer support for bookings originating through the platform.
• Pay out the partner's share of platform-originated revenue on the 1st and the 15th of each month, with reporting of bookings and deductions. Xlamaticsounds — not Paytrail — sends partners their money.

For services provided by an independent partner, Xlamaticsounds' role is limited to operating the platform — enabling the listing, booking, and payment. The partner remains responsible for the service itself.

6. Service Quality, Complaints, and Removal

Xlamaticsounds monitors service quality and reviews customer complaints. Partners who receive repeated or serious complaints, or who breach these Terms, may be warned, suspended, or removed from the platform. Serious issues — such as safety violations, fraud, or repeated failure to honour bookings — may result in immediate removal.

7. Intellectual Property and Content

Partners retain ownership of their own work and content, subject to any separate agreement. Where Xlamaticsounds and a partner (or two partners) collaborate creatively — for example an engineer or producer contributing to a customer's recording — the split of rights, credit, and any royalty or revenue share must be agreed in writing before the work begins, not assumed afterward.

The Xlamaticsounds name, logo, and platform content remain the property of Xlamaticsounds Oy and may not be used by partners except to identify their listing on the platform or as otherwise agreed.

By default, Xlamaticsounds does not take ownership, credit, or a share of rights in work created through platform bookings — the people who create the work keep their rights. Xlamaticsounds shares in rights only where it is directly involved in creating the work (for example providing production, investment, or creative collaboration), and only where that is agreed in a separate written agreement.

8. Name, Image, and Xlamatic TV

Where a partner or artist is featured in Xlamatic TV content, interviews, or promotional material, participation is voluntary and based on consent. By agreeing to take part (a written release, or clear agreement at the point of filming), the partner grants Xlamaticsounds a non-exclusive, royalty-free licence to use their name, likeness, and performance for promotional purposes; this may be withdrawn for future use at any time by contacting us. Partners keep the right to use their own recordings and footage for their own promotion, subject to any shared-rights terms agreed for that session. Where a participant is under 18, the consent of a parent or legal guardian is required.

9. Confidentiality

Both parties agree to keep confidential any non-public commercial terms, pricing, or business information shared as part of the partnership, both during the relationship and after it ends.

10. Term and Termination

These Terms apply for as long as the partner maintains a listing on the platform. Either party may end the partnership with reasonable written notice (for example, 30 days), or immediately in the case of serious breach — including health and safety violations, repeated cancellations, or fraud. On termination, bookings already confirmed should be honoured where possible, and any final payouts settled within the agreed payment cycle.

11. Liability and Insurance

Each partner is responsible for loss, damage, or injury arising from their own services, negligence, or premises, and should hold appropriate business and liability insurance. Xlamaticsounds' role as platform operator does not make it liable for the acts or omissions of an independent partner, except in respect of studios or services that Xlamaticsounds provides directly. Neither party is liable for indirect or consequential losses, to the extent permitted by Finnish law.

12. Governing Law and Disputes

If a disagreement arises between a customer and a partner about a booking or a delivered service, they should first try to resolve it directly and in good faith. If they cannot, either party may contact Xlamaticsounds, which will review the booking, the delivery, and the agreed scope, and try to mediate a fair outcome. The partner remains responsible for the service; Xlamaticsounds' role is to help resolve the issue, not to guarantee the partner's work.

These Terms are governed by the laws of Finland. Any dispute that cannot be resolved informally is subject to the jurisdiction of the Helsinki District Court (Helsingin käräjäoikeus), unless an individual signed agreement states otherwise.

13. Contact

Questions about partner listings or agreements can be directed to Xlamaticsounds Oy, Aleksis Kiven katu 32, 00500 Helsinki, Finland — info@xlamaticsounds.fi — +358 44 982 3337.

↑ Back to top

---

Part II — Studio Partners

Additional terms for independent studios listing rooms, equipment, or facilities. Part I also applies.

14. Listing and Standards

• Studio Partners complete studio registration with accurate details: location, room specifications, available equipment, hourly or day rates, and availability.
• Xlamaticsounds may verify studio quality, safety, and suitability before activating a listing, and may review listed studios from time to time to ensure standards are maintained.
• Studio Partners keep their availability, pricing, and equipment information up to date.

15. Studio Partner Responsibilities

• Maintain the studio space, equipment, and safety systems (electrical, fire, acoustic) to a professional standard.
• Honour confirmed bookings, and give reasonable notice to Xlamaticsounds and affected customers if a booking must be cancelled.
• Comply with applicable Finnish health and safety law. Xlamaticsounds recommends that studios carry appropriate business and premises insurance, but it is not a condition of listing.
• Not redirect Xlamaticsounds-sourced customers to book directly outside the platform (see Section 4).

16. Company-Owned vs. Independent Studios

Xlamatic Vallila is owned and operated directly by Xlamaticsounds Oy; for bookings there, Xlamaticsounds is the service provider. All other studios listed on the platform — including partner rooms such as the Kobra studios — are independent third-party Studio Partners operating under these Terms, and Xlamaticsounds acts as the platform connecting them to customers.

---

Part III — Freelancers, Creators & Artists

Additional terms for engineers, producers, visual creators, and artists. Part I also applies.

17. Service Delivery

Freelancers agree the scope, price, and delivery timeline of a service with the customer through the platform. Estimated timelines are communicated after booking. Freelancers are responsible for delivering to the standard represented in their listing and for handling reasonable revisions where offered.

When the completed files are delivered, the customer has 5 days to review the work and request revisions or raise any issue. If nothing is raised within those 5 days, the delivery is considered accepted and complete, and the freelancer's share is released on the next scheduled payout. Requesting a revision pauses this window until the revised files are delivered.

18. Ownership of Client Work

Unless otherwise agreed in writing, a customer who books and pays for a session or service retains ownership of the master recordings and underlying compositions created for them. Where a Freelancer contributes creative input (production, mixing, mastering, visual work), any shared rights, credit, or revenue share must be set out in a written agreement between the parties before the work begins.

19. Featured Artists and Collaborations

By default, Xlamaticsounds takes no share of an artist's music, streaming, or sales revenue — artists keep 100% of their own income. Featuring, collaboration, and appearance on Company content are covered by Section 8.

A revenue share arises only where a relationship goes beyond a standard listing — for example a revenue-share collaboration, an advance or in-kind contribution (free studio time, production, marketing), or an artist development arrangement. In those cases the percentage split, payment schedule, reporting, recoupment, exclusivity, and term must all be set out in a separate, individually negotiated and signed agreement. Participation in a standard session or listing does not create an exclusive relationship; any exclusivity must be separately negotiated, time-limited, and fairly compensated.

↑ Back to top